File a Report

File a Report

After submitting your report, you will be assigned 8-digit verification code. Your verification code allows you to check the status of your report. The verification code will be sent to your registered e-mail as well. Without this code, you CANNOT check your report status. Please keep it in a safe place.

Sample Speak up Report
Privacy notice - Consent to Collection and Use of Personal Information
INNOCEAN INC. (hereinafter referred to as “the Company”) collects personal information for the following purpose. The personal information will not be used for any purpose other than the following purposes specified below, and the Company will take necessary measures when any change occurs in the purposes of use, such as obtaining additional consent.
Personal information provided Purpose of collecting personal information Period of data retention and use
Name, birthday, Telephone(cell phone)
number, e-mail address, Connection Log, IP address, Contents and Attachments files
Reports/Complaints Processing (receiving and investigating the reports, notifying the result etc.) 3 years from the date of receipt

I agree with the terms of the ‘Consent to Collection and Use of Personal Information’.

Privacy notice- Consent to provide Personal Information to Third Parties
If the report is related to the Company’s affiliates, maybe the collected personal information will be provided to Third Parties.
Personal information provided Companies to receive the personal information Personal information provided Period of data retention and use
Name, Telephone(cell phone) number e-mail address, Connection Log, IP address, Contents and Attachments files The Company will disclose your personal information to the applicable Companies(Hyundai Motor Group Affiliates and overseas Affiliates etc.), to the limited employee and to investigation agencies strictly on a need-to-know basis. Reports/Complaints Processing (receiving and investigating the reports, notifying the result etc.) 3 years from the date of receipt

I agree with the terms of the ‘Consent to provide Personal Information to Third Parties’.

*Mandatory fields

Name
Phone number
E-mail *
Title*
Types of misconduct*

Date incident occurred

year
month
day

Place Incident occurred

Misconduct details*

Please contact the Ethical Management Department (clean@innocean.com) for additional inquiries regarding the speak up report.

Attachments
+

Any documents or evidence of the alleged facts that may support your report.(written evidence, images, testimonials, etc.)
To upload the file, please click ‘Select File’ to upload it and ‘X’ button to delete it.
You can upload up to 5 files. (Size limit is 10MB per file)

How did you become aware of this issue(misconduct or incident)
How long do you think this problem has been going on?
What is your current relationship with the company?
Please advise us whom we should contact to get more information that could be valuable in the evaluation and ultimate resolution of this situation.(evidence, witness, etc.)
Please advise us the best way to investigate this issue. (conduct interview, review of internal report, device forensics etc.)

How to document report (example)

Write instructions (please record as much detail as possible)
Anti-corruption and exercising power trip on business partners:
receipt of money/entertainment, personal request, equity investment, unfair instructions, use of abusive language/physical violence, etc.
Conflict of interests in business relationships:
engagement of side job, excessive request for personal errand, borrowing money from colleagues, personal investment using insider information, transaction with a related party, etc.
Unfair business decisions: false reporting, performance data rigging, irregular sales practice, unauthorized use of fund/asset, unauthorized disclosure of corporate information, etc.
While XXX operation was executed in X Project, my company Y lost profits on the account of negligence of manager XXX on November 11. My company colleague DDD immediately reported INNOCEAN Team leader OOO who is in charge. However, INNOCEAN Team manager OOO did not escalate it to the HQ to dodge responsibility and cover up the incident. Manager DDD and FFF were around the venue of the incident back then, and they subsequently learned that INNOCEAN Team manager OOO had not reported the incident to the HQ. Please investigate the incident.
Note. If your report is subject to any of the following, it may be excluded from the scope of acceptable reports.
Where preferential treatment is demanded in connection with a report, or a report is filed for illegal purposes
- Where there is already a dedicated organization mandated to address reported issue such as customer complaint/defect rectification, etc.
- Where there is a false accusation or unilateral slander to certain individual
- Where a reported issue concerns the privacy of particular individual in which the company is not allowed to intervene
- Where specific details of applicable action (concerned individual/method, etc.) are not provided
- Unfounded malicious reporting may result in disciplinary action.
5.Purpose
: RESA project order preferential purpose / request to provide bid information, etc.
6.Other information
: XVZ is the person who is expected to know the information, and contact sit at +82(Nation code)2123-4123.
ASDF is the way to verify the facts.
※If the report (real name, specific company name, etc.) is not specific, the investigation may be delayed or suspended, so please note that the unfounded slander and gossip may be closed.

How to document report (example)

Anti-corruption and exercising power trip on business partners:
receipt of money/entertainment, personal request, equity investment, unfair instructions, use of abusive language/physical violence, etc.
Since I met with OOO of INNOCEAN to discuss new project of XXX in 2021, I often had been requested to buy dinner and played golf with him. Then, INNOCEAN OOO promised me to offer an exclusive deal, requiring money in return(Kickback). I remitted 10K USD in cash to OOO’s bank account in August 2021 and gave him XXX gift vouchers worth 3K USD in ABC coffee shop two months later.
*Attachment: Photographs, Copy of account deposit/withdrawal records, text messages exchanged, name of the golf club, etc.
Conflict of interests in business relationships:
engagement of side job, excessive request for personal errand, borrowing money from colleagues, personal investment using insider information, transaction with a related party, etc.
INNOCEAN A Team leader OOO and Senior Manager XXX of A team owns equities in SSS company in the names of their family members (wife/sister). They are powerful on Business Partner registration/evaluation, and as I understand, registered SSS company in June 2021 although the company was not qualified for registration. For your information, Senior Manager YYY of CCC company who used to work INNOCEAN A team, he knows well the details of this case.
*Attachment: Evidence related to □□□ company
Unfair business decisions: false reporting, performance data rigging, irregular sales practice, unauthorized use of fund/asset, unauthorized disclosure of corporate information, etc.
While XXX operation was executed in X Project, my company Y lost profits on the account of negligence of manager XXX on November 11. My company colleague DDD immediately reported INNOCEAN Team leader OOO who is in charge. However, INNOCEAN Team manager OOO did not escalate it to the HQ to dodge responsibility and cover up the incident. Manager DDD and FFF were around the venue of the incident back then, and they subsequently learned that INNOCEAN Team manager OOO had not reported the incident to the HQ. Please investigate the incident.
*Attachment: Photographs or Evidence related to the incident

Note. If your report is subject to any of the following, it may be excluded from the scope of acceptable reports.
Where preferential treatment is demanded in connection with a report, or a report is filed for illegal purposes
- Where there is already a dedicated organization mandated to address reported issue such as customer complaint/defect rectification, etc.
- Where there is a false accusation or unilateral slander to certain individual
- Where a reported issue concerns the privacy of particular individual in which the company is not allowed to intervene
- Where specific details of applicable action (concerned individual/method, etc.) are not provided
- Unfounded malicious reporting may result in disciplinary action.